Terms and Conditions

Students are required to acknowledge a series of relevant terms and conditions before they can submit a SAFE application. SAFE determines which terms and conditions to include in a student's application based on the student's responses throughout the application.

Note: the sections appearing in blue text on this page indicate when students are informed of their obligation to register their travel in Concur as well as where they are warned that failure to comply will result in no payment.

University-Sponsored Travel Request

This statement will be presented to any student who has indicated they plan to travel domestically with this project.

You have indicated that your activity will involve overnight travel outside of the metropolitan New York City and Philadelphia corridor. In order to receive funding or other support from the University, you must submit a Travel Request in Concur and receive approval within one month of receiving notification of your award but no later than one week prior to departure.

You are advised to submit a travel request immediately, upon submission of this application. Funding cannot be released from any on-campus funding source until your trip has been registered and approved in Concur.

For full instructions, please see the Princeton Travel and Expense website and review the appropriate Travel Checklist for the terms and conditions that you must certify.

By providing your initials in the box below, you are indicating that you have read, understood, and will comply with the travel requirements outlined above while traveling on a University-sponsored trip.

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International Travel

This statement will be presented to any student who has indicated they plan to travel internationally with this project.

You have indicated that your activity will involve international travel. Princeton University will not fund or sponsor undergraduate student travel to countries on the U.S. State Department's travel warning list or to designated countries where the United States has issued high-level travel restrictions or alerts. Please see the Princeton Travel and Expense website for all information pertaining to Travel Information and Alerts under Student International Travel Resources.

If you have a compelling need to travel to an otherwise prohibited country, please complete an exemption request. In addition, you will need to submit an Addendum to the Travel Terms and Conditions, signed by you and a parent. You will find these forms on thePrinceton Travel and Expense website. Please email these forms to Nancy A. Kanach, Senior Associate Dean of the College at [email protected] and cc: Chris Burkmar, Executive Director of Planning and Administration for the Office of the Vice President of Campus Life at [email protected]. Because this process may take several weeks or longer, you are advised to initiate your exemption request immediately. Funding cannot be released from any on-campus funding source until your trip has been registered and approved in Concur and until you have received an exemption for travel to any country on the warning list.

The University reserves the right to revoke support and funding for international travel at any time if there has been a significant deterioration in the safety and security conditions or there is reasonable expectation of deterioration in the country or countries where travel is to occur. Examples include, but are not limited to, acts of war, terrorism or widespread civil unrest; an outbreak of a severe or infectious disease; major disruption of public utilities or services; or natural disasters such as hurricane or flood. In the event that your award is revoked after funds have already been distributed, you will be responsible for returning the total amount of the award to the funder(s).

The University will not be responsible for financial penalties resulting from trip cancellation; for this reason, we encourage you to consider purchasing refundable air tickets and/or trip cancellation insurance.

All international travelers should arrange a consultation with Student Health Travel and Immunization Services well in advance of your departure. Some travel requires a series of immunizations over time. It is recommended that travel planning begin 6 to 8 weeks prior to travel, or longer for certain destinations.

International travelers should review the emergency services offered by International SOS. Although ISOS offers critical emergency services for Princeton travelers, it is not an international health insurance policy. Travelers should be sure to read information about health insurance and handling health incidents abroad prior to their departure. All information pertaining to Student Health Travel and Immunization, ISOS and International Health Insurance can be found in the Student Travel Checklist.

By providing your initials below, you are indicating that you have read, understood, and will comply with the requirements outlined above.

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Institutional Review Board

This statement will be presented to any student whose application responses indicate the activity may warrant IRB approval.

You have indicated that your activity involves or is likely to involve human subjects research. You may require approval from the Institutional Review Board (IRB) for Human Subjects prior to receiving funding and conducting your research. Please note that approval can take up to 2 months if revisions are required, so you should begin the IRB process immediately. You must acquire IRB approval within two months of receiving notification of your award but no later than one week prior to the start of your research. Your IRB approval letter must be uploaded to your SAFE application before any funds can be distributed in support of your activity.

In addition, you must complete the Human Subject Matter Research training available through CITI.

By providing your initials in the box below, you are indicating that you have read, understood, and will comply with the requirements outlined for research involving human subjects.

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Institutional Animal Care and Use Committee Approval (IACUC)

This statement will be presented to any student whose application responses indicate the activity may warrant IACUC approval.

You have indicated that your activity involves or is likely to involve the use of vertebrate animals in research. You may require approval from the Institutional Animal Care and Use Committee (IACUC) prior to receiving funding and conducting your research. Please note that approval can take up to 2 months if revisions are required, so you should begin the IACUC process immediately. You must acquire IACUC approval within two months of receiving notification of your award but no later than one week prior to the start of your research. Your IACUC approval letter must be uploaded to your SAFE application before any funds can be distributed in support of your activity.

In addition, students who are conducting vertebrate animal research that requires approval from the IACUC must make an appointment with Employee Health at least four weeks in advance of travel for an animal worker health clearance. In addition to the health clearance, you must also complete animal worker health and safety training. Your IACUC protocol cannot be approved until Employee Health has issued the appropriate health clearance.

Also, you must complete Animal User Training available through the AALAS Learning Library.

By providing your initials in the box below, you are indicating that you have read, understood, and will comply with the requirements outlined for research involving vertebrate animal subjects.

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Research or Independent Work

This statement will be presented to any student whose application responses indicate the activity may warrant EHS guidance and training.

You have indicated that you will be conducting research or independent work. If you will be conducting field research and your work involves any of the following, you must consult with Environmental Health and Safety prior to the initiation of your project to ensure that you have completed the required training:

  • confined space
  • excavation
  • heavy equipment
  • elevated surfaces
  • welding and cutting
  • radiation
  • lasers
  • infectious agents
  • human blood and body fluids
  • chemicals and other hazardous materials

By providing your initials in the box below, you are indicating that you have read, understood, and will comply with the requirements outlined above.

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Disclosure Consent

This statement will be presented to ALL students applying for funding from any funding office through SAFE.

I hereby acknowledge that the information and documents submitted with my SAFE application, including but not limited to my resume and personal statements and other personal information, as well as other information from relevant University offices such as the Office of the Dean of Undergraduate Students or residential colleges, will be made available to University reviewers, to fulfill their professional responsibilities. Furthermore, I consent to the release/disclosure of the application and included information to external reviewers as appropriate. I understand that my official transcript will not be released or disclosed to any external parties.

By providing your initials below, you are acknowledging your consent.

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Financial and Tax Information

This statement will be presented to ALL students applying for funding from any funding office through SAFE.

Please consult the Treasurer's Office website for information regarding potential tax implications related to your financial award(s). Be advised that the transfer of funds can take up to four weeks from the time you have completed the appropriate requirements; therefore, if you have not already done so, you are advised to establish a direct deposit arrangement with the University immediately upon submitting this application or as soon as you are notified of your award. Funds will be transferred to the account that you have indicated to the University. If you do not have direct deposit, you will need to receive your funds in the form of a check that will be available for pick-up at the Financial Service Center, 7th Floor New South. Please cash or deposit these checks promptly, as they expire within 90 days.

Be advised that the timing of your activity may not allow for you to be in receipt of your funding prior to embarking. So long as all requirements are met at least one week in advance of the start of your activity, you can count on being reimbursed for funds that you may have to personally lay out in advance, for preapproved expenses. If your circumstances are such that this delay may present special difficulties for you, you should contact your funder(s) directly.

By providing your initials in the box below, you are indicating that you have read and understood the statements above.

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Award Compliance

This statement will be presented to ALL students applying for funding from any funding office through SAFE.

I understand that upon my acceptance of any financial award, I am to withdraw my applications to any other opportunity that would impede my ability to fully commit to the activity as described in my SAFE application. Failure to comply may have disciplinary consequences.

I have read the requirements of the specific funding offices to which I am applying, and I understand that each program has different requirements and funding arrangements. In all cases, I affirm that the information I have presented in this application is accurate and true and that I have every intention of completing the activity as described in this application or returning any funding awards received, as required.

By providing your initials in the box below, you are indicating that you have read, understood, and agree to the statements above.

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Nondiscrimination Statement

This statement will be presented to ALL students applying for funding from any funding office through SAFE.

In compliance with Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and other federal, state and local laws, Princeton University does not discriminate on the basis of age, race, color, sex, sexual orientation, gender identity, religion, national or ethnic origin, disability, or veteran status in any phase of its employment process, in any phase of its admission or financial aid programs, or other aspects of its educational programs or activities. The Vice Provost for Institutional Equity and Diversity is the individual designated by the University to coordinate its efforts to comply with Title IX, Section 504 and other equal opportunity and affirmative action regulations and laws. Questions or concerns regarding Title IX, Section 504 or other aspects of Princeton's equal opportunity or affirmative action programs should be directed to the Office of the Vice Provost for Institutional Equity and Diversity, Princeton University, 205 Nassau Hall, Princeton NJ 08544 or (609) 258-6110.

Note: the sections appearing in blue text on this page indicate when students are informed of their obligation to register their travel in Concur as well as where they are warned that failure to comply will result in no payment.